From the monthly archives:

March 2009

chat

Warning: This post was written a little before 4:00 a.m. just before I left for the airport home from SXSWi. Crankiness may ensue.

On Friday some of my SXSWi friends and I started a drinking game. Every time someone said the word “conversation” we drank. After the first couple of hours it was pretty clear we’d have to lay off the alcohol for this drinking game. “Conversation” was being talked about at every table in every pub. It was used in every panel and discussion topic. Conversations about conversation were unavoidable. No, we’d have to swig water if we wanted to make it through the weekend. SXSWi barely even started and it was clearly all about having, creating, or participating in a conversation.

Actions Speak Louder Than Words

Now, don’t get me wrong, I don’t mind that it’s all about conversation. I’m the first to admit I’m somewhat of a talker. Sure, conversation is important. It’s damn important. Having a dialogue with the members of our community is the best way to learn how they use our service.  I can think of a word that’s even more important than conversation however, and that’s “action”. Talking and listening are indeed important but it’s the folks who take action who are the real rock stars.

Is “Space” Too Limiting?

Another word being bandied about at SXSWi’s every corner was “space”. As in, “it’s how you use the space.” I’m not quite sure where this space is everyone is referring to. Is there a party going on somewhere I haven’t been invited to? Does one buy the space or rent it? Am I in the right space now, or am I just a squatter? I’m obviously not involved in the right conversations. I mean, how do I find out how big my space is and where I can get more?

To me, “space”, and the discussion about how to use one’s space implies a limited area, which is why I’m not so fond of the term. When possibilities are endless, the implication should be the space we’re occupying must be unlimited as well. Like an infinityland or a black hole of community. I agree that we have to figure out ways to use our spaces (wherever they may be) rather than occupy them, but what does space really have to do with finding out what people want.

If I learned anything these past few days is that there aren’t many set rules. There’s no right or wrong. Just because one person uses Twitter as a promotional tool while another uses it to banter, doesn’t mean either is doing it wrong. Every blogger, every community manager and every social media specialist has his or her own set of rules. It’s not only about conversation or space. It’s about keeping an open mind and not using a manual or the phrase of the week to mold your community. Communities are indivdual collectives and what works for one might not be the ticket for another. Just because someone with a famous name does something, doesn’t mean it’s the perfect situation for you. By all means, have conversations but don’t forget to act and think outside your box…er …space.

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community1

Yesterday I received a tweet from a member of the BlogTalkRadio community. “You know Deb,” it said.  “I’ve been thinking & you have made my BTR experience so much better.” I ask you, for an online community manager is there any better compliment? It’s my pleasure to serve my community (no, really) but a compliment like this is worth way more than a paycheck. It means I’m doing my job right and people are responding.

I was thinking the other day how if community manager jobs were available in the mid 80′s it would have saved me 20 years of trying to find my place. Being a community manager isn’t always Twitter and blogs, however. Most days are good, but we have our not so good days too. If you’re thinking of becoming a community manager, you should know that (like all jobs) there are pros and cons to consider.

Pros and Cons of Being an Online Community Manager

Pro: You get to talk to awesome, passionate people every single day. The people in your community are there because they believe in your product or service. In fact, they enjoy it so much they want to talk about it all the time with like-minded people. As community manager, you must be passionate about the same, because it’s up to you to lead and direct these conversations.

Con: Someone is always disgruntled. Someone always finds something to nitpick or complain about. You’ll have to be smiley and happy even when that’s not what you’re feeling at all. Someone in need of an anger management class is not cut out to be a community manager.

Pro: Social networking. What other job do you know of where you get to hang out on Twitter or FaceBook for the better part of the day? As community manager you get to talk with your community, and invite others to become part of it.You can also share links and product info and get customer feedback.

Con: Some folks may see you as being too spammy. You’ll need to find the balance between chit chat and promotion. If you do nothing than tweet links, folks probably won’t want to follow.

Pro: Online community never sleeps. When I wake up in the morning, my community is always there to welcome me – and vice versa. On weekends, during episodes of insomnia, and holidays, our community is still going strong. You are never alone if you’re a community manager.

Con: Online community never sleeps. Forums and chatrooms still need moderation. Folks are still looking for assistance. Just because it’s the weekend doesn’t mean the community is out having barbecues. If you’re not prepared to be a 24/7 presence for your community, you may as well find a new calling.

Pro: You get to attend cool conferences and meetups. Community managers are often stars of  community meetups and conferences are a terrific way to interact as well.  This is my favorite part of the job. Working the booth and working the room gives me the opportunity to shake hands, get feedback and convince others to drink our Kool Aid.

Cons: You’re traveling to work. When you attend conferences as a representative of a business, you’re not necessarily there for fun. You’re working a booth and hanging out on the trade floor. You don’t always get to attend learning sessions and many times at the end of the day, you’re just too darned tired for parties.

Pros: You’re a reflection of your community. If you have a happy, lively community, you’ll be hailed as a terrific community manager. If you rock the customer service and put out fires in a timely manner, you’ll be seen as one of the best in the business. Your company will be known for having a great community and this will only put them in a more positive light.

Cons: You represent your company. As community manager you’re front and center. You are the first impression many people get of your business and its community. If you do a poor job, it will not only reflect on your community, but your company as a whole. Make decisions wisely and take your role as community manager seriously.

Online community management doesn’t only mean hanging out on Twitter or updating FaceBook profiles. There’s a lot of responsibility there. You have to be a voice for your community. If someone is disgruntled, it’s your job to put out the fire.  You have to help solve the problem and then follow up to make sure there’s closure. You have to see all issues through to the end even if it means you’re staying up until 2:00 a.m. If your business is receiving bad press or publicity, it’s your job to make sure people see the positive and not the negative and if you see folks in need of help, it’s your job to reach out and make sure there’s no more confustion.

I think I have the perfect job, and I wouldn’t change it for the world. However, so many people see community managers as glorified social networkers and there’s much more to it than that. The positives outweigh the negatives, for sure, but only if you’re up to the true task.

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complaint-department

If your community has a forum or other gathering place, you’ll recognize the Chronic Malcontent. This is the person who never posts anything positive. Everything she (or he) writes is negative. She nitpicks the service, nitpicks the web design, nitpicks customer support and anything else she can think of. She knows the private email address of everyone on the support team but would rather take her complaints public because she feels she has a better chance of getting a response, plus she wants people to agree with her.(In most cases they don’t).

The Chronic Malcontent is probably the most challenging of all the community forum personalities because:

  1. As community manager I have to be polite to everyone I come in contact with. Though I want to shake our chronic malcontent and say, “Get over it lady! This is a free service! If this free service is so much trouble find another silimar service that’s more to your liking. The fact that the Chronic Malcontent stays with us despite her daily laundry list of complaints is telling, because she doesn’t choose to go elsewhere.
  2. One has to act quickly with the Chronic Malcontent because we don’t want others in the forum taking up the same tone and turning the thread into a complaintfest. Usually I thank Ms.Malcontent for her comments and assure her I’ve passed her information on to the folks who can best handle it, and give her the email for our services team once again so she can contact directly next time. Which she won’t.
  3. I also have to be careful it doesn’t turn into a negative situation for the rest of the forum. Folks get sick of seeing constant whining from the same person and it’s only a matter of time before someone turns around and tells the Chronic Malcontent to shut up. Then others agree and before you know it you’re in moderation and delete mode.

Every now and then Chronic Malconent is worthy of an email or forum private message I’ll nicely ask her (or him) to please cool it with the negativity as it turns people off from visiting the forum. I’ll request she contact support directly for a quick response to her problems. She’ll send me a note back apologizing profusely and telling me how much she loves our service and how I’m the best community manager ever and she’s ever so sorry for any inconvenience. She really didn’t mean to be so negative. And then the process will start all over again the next week.

Does your forum have a chronic malcontent? If so, what do you do to diffuse the situation?

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